Production · Standard Operating Procedure
Final Inspection with Code Department
How to prepare every project for a smooth, professional final inspection — protecting Flatland's reputation for code-compliant, quality work.
| Document ID | FRI-SOP-018 |
|---|---|
| Version & Revised | v1.0 · 2026-04-29 |
| Owner | Production Manager |
| Audience | Production Coordinator · Crew Leads · Office / Admin |
| Review Cycle | Annual |
1. Purpose
Ensure every Flatland Roofing & Insulation project passes the city or county final inspection on the first attempt. A clean pass keeps schedules on track, gets jobs invoiced faster, and protects the company's standing with local code departments.
2. Scope
This Standard Operating Procedure (SOP) applies to every roofing or insulation project that requires a municipal inspection before closeout.
3. Roles & Responsibilities
| Role | Owns |
|---|---|
| Production Coordinator | Verifies completion, schedules the inspection, confirms permits are visible. |
| Crew Lead | Cleans the jobsite, ensures all visible work meets code, makes corrections if requested. |
| Office / Admin | Closes the permit and triggers final invoicing once the job passes. |
4. Procedure
Step 1 — Verify Job Completion
- Confirm 100% of the scope of work is complete, including punch-list items.
- Confirm work meets local code and the manufacturer's installation specifications.
- Confirm permits are visible and accessible on site.
- Take final job photos (roof, attic, insulation, ventilation, etc.) and upload them to CompanyCam for internal documentation.
Step 2 — Review Inspection Requirements
- Pull the inspection checklist or requirements for that city or county.
- Confirm whether the homeowner or contractor must be present.
Step 3 — Schedule the Final Inspection
- Call or schedule online with the city's code department.
- Record the date and time; share it with the internal team and the homeowner.
- Include gate codes, directions, and any special site notes.
Step 4 — Prep the Jobsite
- Clean the site thoroughly — no debris, nails, or material scraps.
- Make sure all visible work (flashing, vents, insulation, etc.) is neat and to code.
- Leave any required inspection tags or documentation visible.
Step 5 — Meet the Inspector When Possible
Reputation matters
Be polite, professional, and ready to walk the inspector through the scope when needed. Answer questions honestly — never guess if you're unsure.
Step 6 — Pass or Correct
- If the job passes: document the result and close the permit.
- If corrections are required: write them down clearly, notify the team, schedule the repair work, and reschedule the reinspection once the corrections are complete.
Step 7 — Final Documentation
- Save the inspection result and any sign-offs in the project file.
- Notify the office so the job can be closed out and final invoicing can proceed.
5. Notes
- Always be respectful and cooperative with inspectors — our reputation matters.
- For cities with stricter enforcement, double-check every code-sensitive area before scheduling the inspection.
7. Revision History
| Version | Date | Summary | Approved By |
|---|---|---|---|
| 1.0 | 2026-04-29 | Format reset to Flatland Revised template; active voice; explicit roles, scope, related documents. | Production Manager |